Total 4 Fresh/Entry Level Administrative / Clerical job vacancies in Subang SGR

接待職責：

• 接聽和轉接電話。
• 獲取準確的消息。
• 迎接並引導訪客、供應商、快遞員和受訪者。
• 準備會議室。

行政任務：

• 處理行銷電話和電子郵件。
• 管理信件/信箱。
• 組織、分類和歸檔文件。
• 為各部門安排出境快遞（GDEX、Poslaju等）。
• 填寫實驗室、QC、清真、客戶採購等的托運單和預訂。
• 追蹤快遞發貨。
• 維護辦公用品庫存並根據需要補充庫存。
• 處理急救醫療箱。
• 執行相關部門交辦的臨時任務。

辦公室維護：

• 保持工作區域的清潔和衛生。
• 確保嚴格遵守安全準則。
• 管理食品儲藏室物品（採購和分發）。

好處：

• 年度獎金及加薪
• 醫療及獎勵津貼

Reception Duties:

• Answer and direct phone calls.
• Take accurate messages.
• Greet and guide visitors, suppliers, couriers, and interviewees.
• Prepare conference rooms.

Administrative Tasks:

• Handle marketing calls and emails.
• Manage letter/mail box.
• Organize, sort, and file documents.
• Arrange outgoing couriers (GDEX, Poslaju, etc.) for various departments.
• Fill up consignment notes and bookings for lab, QC, Halal, customer purchases, etc.
• Track courier shipments.
• Maintain office supplies inventory and restock as needed.
• Handle first aid medical kit.
• Perform ad-hoc tasks as assigned by relevant departments.

Office Maintenance:

• Maintain cleanliness and hygiene of the working area.
• Ensure strict adherence to safety guidelines.
• Manage pantry items (purchase and distribution).

Benefits:

• Yearly bonus and increment
• Medical and incentive allowances

Job Description: Junior Data Entry Clerk (Accounts Payable)

Position: Junior Data Entry Clerk (Accounts Payable) Contract for 3 months

Reports to: Account

Department: Finance

Job Purpose:

The Junior Data Entry Clerk for Accounts Payable is responsible for accurately entering financial data related to vendor invoices and payments. This role involves supporting the accountant by maintaining accurate records, ensuring the smooth processing of payments, and assisting with administrative tasks.

Key Responsibilities:

Data Entry:

• Accurately input vendor invoices, purchase orders, and payment details into the accounting system.
• Ensure proper coding of invoices to appropriate general ledger accounts.
• Maintain up-to-date records of all transactions in the system.

Invoice Verification:

• Review invoices for accuracy, ensuring necessary approvals and proper documentation are attached.
• Flag and report any discrepancies or missing information to the Accountant.

Payment Processing Support:

• Assist in preparing payment batches (e.g., checks, electronic funds transfers) for review and approval.
• Help with organizing and filing payment records, invoices, and supporting documents.

Reconciliation Support:

• Assist with basic vendor statement reconciliations to ensure all transactions are accounted for.
• Help identify and resolve any discrepancies or outstanding items.
• Documentation & Filing:

Maintain proper filing systems (physical or digital) for invoices, payment records, and other financial documentation.

• Ensure all documents are organized and easy to retrieve for audits or reviews.

General Administrative Support:

• Assist the Accountant with administrative tasks, such as handling mail and vendor communications.
• Provide support during the month-end closing process by ensuring data accuracy and helping with reports.

Qualifications:

Education:

High school diploma or equivalent (required).

Relevant certifications or courses in accounting or bookkeeping (preferred).

Experience:

0-1 year of experience in a similar role, ideally in finance or data entry.

Skills:

Strong attention to detail and accuracy in data entry.

Basic understanding of accounting principles.

Proficient in Microsoft Office (especially Excel) and experience with accounting software (e.g., Odoo, Xero, QuickBooks) is a plus.

Good organizational and time management skills.

Personal Attributes:

Strong work ethic and a willingness to learn.

Ability to work independently and as part of a team.

Good communication skills for interacting with team members and vendors.

Key Performance Indicators (KPIs):

Accuracy and timeliness in data entry:

Number of errors or discrepancies in invoice processing.

Timeliness in completing assigned tasks and meeting

職務說明：初級資料輸入文員（應付帳款）

職位：初級資料輸入文員（應付帳款） 合約為期 3 個月

報告至：帳戶

部門：財務

工作目的：

應付帳款初級資料輸入文員負責準確輸入與供應商發票和付款相關的財務資料。該角色包括透過維護準確的記錄、確保付款的順利處理以及協助行政任務來支援會計師。

主要職責：

資料輸入：

• 將供應商發票、採購訂單和付款詳細資訊準確輸入會計系統。
• 確保發票正確編碼到適當的總帳科目。
• 維護系統中所有交易的最新記錄。

發票驗證：

• 檢查發票的準確性，確保附有必要的批准和適當的文件。
• 向會計師標記並向會計師報告任何差異或缺失資訊。

付款處理支援：

• 協助準備付款批次（例如支票、電子資金轉帳）以供審核和批准。
• 幫助組織和歸檔付款記錄、發票和支援文件。

對帳支援：

• 協助進行基本的供應商報表核對，以確保所有交易均已計算。
• 幫助識別和解決任何差異或未完成的項目。
• 文件和歸檔：

維護發票、付款記錄和其他財務文件的適當歸檔系統（實體或數位） 。

• 確保所有文件井然有序且易於檢索以供審核或審查。

一般行政支援：

• 協助會計師處理行政任務，例如處理郵件和供應商通訊。
• 透過確保數據準確性並幫助編寫報告，在月末結算過程中提供支援。

資質：

教育：

高中文憑或同等學歷（必需）。

會計或簿記相關認證或課程（首選）。

經驗：

擁有 0-1 年類似職位的經驗，最好是財務或資料輸入的經驗。

技能：

高度重視資料輸入的細節和準確性。

對會計原理有基本的了解。

精通 Microsoft Office（尤其是 Excel）並具備會計軟體（例如 Odoo、Xero、QuickBooks）經驗者優先。

良好的組織和時間管理能力。

個人屬性：

強烈的職業道德和學習意願。

能夠獨立工作並作為團隊的一部分。

與團隊成員和供應商互動的良好溝通技巧。

關鍵績效指標 (KPI)：

資料輸入的準確性和及時性：

發票處理中的錯誤或差異數量。

及時完成分配的任務和會議