Total 2 job vacancies by AAPI Acquire Asia Pacific, Inc.

POSITION DESCRIPTION 

Commercial Inventory Coordinator, Sponsorships 
Ortigas Site, Pasig City, Philippines 
Reporting to: Team Leader 

We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. As a Commercial Inventory Coordinator, Sponsorships, your role is vital in keeping our customers happy and contributing to our organization’s growth and success.  

As Commercial Inventory Coordinator, Sponsorships, you are responsible in ensuring that all employment and personal information of employees are kept and handled in accordance with existing company policies on Information Security and Data Privacy. 

A SNAPSHOT OF YOUR ROLE 

The Commercial Inventory (CI) Coordinator, Sponsorships is responsible for the communication, administration, management and delivery of advertising sponsorship telecasts, special placement and the maximisation of commercial inventory availabilities. 

Areas of Direct Responsibility 

• Preparation, communication and administration of all sponsorship and premium revenue deals for General Entertainment programming across all channels.  

• All required statutory & regulatory compliance 

• Accurate delivery of all General Entertainment sponsorship and premium revenue deals, free of potential credits or makegoods 

• Correct application of Sales and Inventory Management policies to maximise revenue 

• Providing positive contributions to discussion and debate and proactively searching out innovative ways to improve present procedures. 

• Using time effectively, economically and proactively to advance broader team delivery outcomes. 

Task specific Skills/Duties/Responsibilities 

• Stay abreast of Seven and competitor programming and audience information and develop ongoing comprehensive knowledge of Seven’s product and performance 

• Understand and exercise regard for the statutory requirements of the Television Industry Code of Practice and the Australian Communications & Media Authority 

• Adhere to Network policies and procedures that impact the Commercial Inventory outcomes 

• Coordinate production of sponsor billboards 

• Formulate, produce and publish placement plans to deliver sponsor requirements for sponsored programs  

• Coordinate special placement request/requirement with Sales and then translate and communicate to Commercial Inventory group, Sales, Presentation and Advanced Planning for accurate delivery 

• Administer sponsorship availabilities to maximise revenue and inventory opportunities 

• Prepare and present communications, verbal and written, for CI management as required in accordance with accepted company styles, standards and procedures 

• Attend Sales meetings and CI meetings and conferences and ensure efficient flow of information between CI and Sales 

• Liaise with Presentation, Programming, Partnerships and Sales to maximise revenue opportunities while working within the Network’s presentation guidelines 

• Provide back up to CI Team Leader, Sponsorships at times of absence or unavailability 

People Management 

• Provide timely and accurate information to appropriate parties when requested and required 

• Communicate with and assist CI and Sales Management and personnel and other Seven employees when required or directed  

• Build strong internal and external relationships to enhance the team’s overall effectiveness and performance 

• Initiate and encourage innovative thinking; foster attitudes of vigilance, alertness and care for attention to detail among staff 

Administrative Duties 

• Ensure efficient archiving and filing of all relevant documents relating to sponsorships and systems for ease of access and referral 

• Handle CI and Sales enquiries relating to all sponsorship issues 

• Collate and publish the specifics and availabilities of airtime sponsorships with all relevant Network personnel via email and Intranet 

Other Duties 

• Fulfil other duties consistent with the role as required or requested by CI Team Leader, CI Manager, CI Operations Group Head, Director of Revenue Strategy and/or the Network Director of Sales 

• The CI Coordinator, Sponsorships is expected to operate at all times within the framework of the Seven Network (operations) Ltd.’s. guidelines, policies and procedures 

A BIT ABOUT YOU 

• Clear and concise verbal and written communication skills  

• Computer Skills to an intermediate level, Outlook, Word, Excel 

• Media experience, media-oriented tertiary qualifications or advertising industry experience in a similar role would be beneficial 

• Demonstrated initiative, persistence, creativity, consistency and flexibility – resilience and initiative required to take a project from inception and develop ongoing procedures commensurate with goals 

• Computer skills – able to rapidly learn new software/ information systems readily using existing base skill set 

• Accuracy – a high degree of accuracy in monitoring placement delivery requirements within operating systems 

• Lateral thinking skills – ability to think creatively when solving business problems 

• Communication skills – ability to listen and communicate effectively to enhance internal and external working relationships 

• Team work – able to work effectively with a team or those outside formal lines of authority to accomplish organisation goals 

• Customer focus – able to demonstrate empathy and professionalism in all interactions with internal and external clients’ needs 

• Ability to understand and work within the Seven Network’s framework of resources 

• Relationship building – capable of demonstrating courteous and respectful behaviour in a co-operative fashion to reach team goals 

• Time management, planning & organising – able to work in a prompt and efficient manner to accomplish objectives  

• Ability to work without supervision to strict standards and deadlines 

• Self-motivated with the ability to set own priorities 

POSITION DESCRIPTION 

Commercial Inventory Coordinator - Scheduling 
Ortigas Site, Pasig City, Philippines 
Reporting to: Team Leader 

We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. As a Commercial Inventory Coordinator - Scheduling, your role is vital in keeping our customers happy and contributing to our organization’s growth and success.  

As Commercial Inventory Coordinator - Scheduling you are responsible in ensuring that all employment and personal information of employees are kept and handled in accordance with existing company policies on Information Security and Data Privacy. 

A SNAPSHOT OF YOUR ROLE 

The Commercial Inventory (CI) Coordinator - Scheduling, is responsible for providing various services related to the access, use, integrity and telecast of the Network’s Metro channel commercial inventory, as well as providing support as required to the Scheduling team. 

Areas of Direct Responsibility 

• The preparation of commercial schedules for Seven Network Metro channels as allocated ensuring:  

• Ensuring statutory & regulatory compliance including of the Broadcasting Services Act (BSA) and the Australian Communications & Media Authority (the ACMA), the regulatory requirements of the Television Industry Code of Practice, the Trade Practices Act and all other relevant industry legislation and Codes of Practice in all activities 

• Accurate delivery of booked campaigns, sponsorships and client terms & conditions 

• Free of potential credits or makegood claims 

• Correct application of Sales and Inventory Management policies to each schedule and transaction 

• Maximised revenue potential of each schedule through placement and communication of availabilities 

• Servicing and facilitating Network Sales Teams access to the inventory ensuring: 

• High level of service and professionalism delivered on each transaction 

• Correct application of Sales and Inventory Management policies to each transaction 

• All required statutory & regulatory compliance 

• Advanced and post-TX inventory management to create maximum revenue opportunity, and ensure schedule integrity is maintained while reconciling inventory unable to be broadcast. 

• Providing positive contributions to discussion and debate and proactively searching out innovative ways to improve present procedures. 

• Using time effectively, economically and proactively to advance broader team delivery outcomes. 

Task specific Skills/Duties/Responsibilities 

General Scheduling 

• Ensure all specific tasks are completed to deliver accurate, broadcast quality draft, final and debriefed commercial schedules compliant with statutory and regulatory requirements, optimised inventory usage, commercial placement, sponsorship and scheduling issues identified, resolved or notified to be free of potential make good or credit claims as directed prior to specified deadline  

• Source, consistently and constantly reference the current program formats applicable for the relevant market/s/channel/s as a daily tool for ongoing sales access, availability management, inventory housekeeping, commercial placement and keying applications 

• Accurately apply sponsor placement plans, advising integrity/delivery issues to Sponsorship team 

• Provide accurate communications to Presentation teams to ensure Sales schedules sync with Content schedule 

• Keep up to date on programming, ratings and demand information impacting Seven’s inventory and demonstrate engagement in broader industry issues 

• Demonstrate engagement in that each market’s specific local requirements and issues 

• Keep up to date on programming and rating information impacting Seven’s commercial inventory 

• Direct all viewer commercial complaints to the CI Manager or take contact details  

• Have a thorough understanding of broadcast and material management facilities and systems 

• Work without direct supervision and manage time effectively to achieve broader team goals 

• Punctual, prepared attendance at Commercial Inventory and Sales meetings as required 

Calls Specific 

• Facilitating Sales’ access to the Network’s main and multichannel commercial inventories in a call-centre environment 

• Answering the Network Placement Line in a professional manner, delivering satisfactory and efficient outcomes for all internal requests and queries 

• Monitor your own and the team’s call efficiency and performance stats ensuring an excellent service rate 

• Control and maintain inventory to assist sales personnel in creating availabilities 

• As directed, housekeep and advance prep allocated markets to maximise inventory availability and revenue potential and facilitate effective advance schedule production 

• Notify Team Leader when call traffic is slow and actively seek opportunities to work in advance, assist in other clerical tasks and cross-train 

Inventory Management 

• Maintain and optimize commercial availability and inventory integrity as directed to ensure maximum availability & revenue potential and most effective inventory usage 

• Processing of advanced program changes and promptly reconciling any affected commercial inventory  

• Actively work ahead to facilitate effective advance schedule production, minimise potential disruption during absences for leave or training opportunities, maximise opportunities for cross training and ensure maximised checking opportunities and proactive error detection of external or internal stakeholder errors 

People Management 

• Provide support to CI Team Leader to achieve the Team’s goals 

• Provide timely and accurate information to appropriate parties when requested and required 

• Communicate with and assist CI and Sales Management and personnel and other Seven employees when required or directed  

• Build strong internal and external relationships to enhance the team’s overall effectiveness and performance 

• Initiate and encourage innovative thinking; foster attitudes of vigilance, alertness and care for attention to detail among staff 

Administrative Duties 

• Efficiently file all documents relating to the current inventory management policies for easy referral 

• Ensure all scheduled and unscheduled absences are promptly recorded on the Seven internal HR system. 

Other Duties 

• Fulfil other duties consistent with the role as required or requested by CI Team Leader, CI Manager, CI Operations Group Head, Director of Revenue Strategy and/or the Network Director of Sales 

• The CI Coordinator is expected to operate at all times within the framework of the Seven Network (operations) Ltd.’s. guidelines, policies and procedures 

A BIT ABOUT YOU 

• Clear and concise verbal and written communication skills with a demonstrated passion for detail and accuracy  

• Computer skills to intermediate level – Microsoft Office suite familiarity specifically Outlook, Excel and Word  

• Media experience, media-oriented tertiary qualifications or advertising industry experience in a similar role would be beneficial  

• Experience in an inbound call-centre environment and/or service/sales-oriented industry is beneficial   

• Accuracy – a high degree of accuracy and attention to detail   

• Computer skills – able to learn new software/information systems readily using existing base skill set  

• Ability to work with minimum supervision to standards and deadlines  

• Time management, planning and organising – able to work in a prompt and efficient manner to accomplish objectives   

• Customer focus – able to demonstrate empathy and professionalism with clients and stakeholder needs in all interactions  

• Communication skills – ability to listen and communicate effectively verbally and in writing to enhance internal and external working relationships   

• Relationship building – capable of demonstrating courteous and respectful behaviour in a co-operative fashion to reach team goals  

• Team work – able to work effectively within a team to accomplish organisation goals  

• Concentration – the ability to focus in a busy environment   

• Mental acuity – the ability to task-switch and deal with interruptions while maintaining overall focus and accuracy on a background task  

• Lateral thinking skills – ability to think creatively when solving business problems  

• Self motivated with the ability to set own priorities  

• Ability to understand and work within the Seven Network’s framework of resources