Total 1,601 Administrative / Clerical job vacancies in D05 Clementi New Town, Hong Leong Garden, Pasir Panjang

Admin cum Account Assistant

$2,400-$3,500

5 working days, 8.30am – 6.00pm

Location: Near Ikea Tampines

Accounting Roles & Responsibilities:

· Process accounts payable and receivable transactions accurately and in a timely manner

· Prepare consolidation and entity level management report for monthly, quarterly, and yearly group reporting

• Responsible for monthly CPF contributions, tax clearance/ annual tax filing by working closely with Accountant during annual audit process.

· Maintain accurate and up-to-date records in the accounting system

· Quarterly GST submission and assist in preparation of annually corporate tax submission

· Long and short-term cash flow projection and monitoring

• Prepare invoicing, debit and credit notes, payments, issuance of cheques/ TT and e-filing duties, bank reconciliation, cashflow statements.

· Prepare letters and emails to remind customers of due payments

· Expenditure variance analysis and monitoring

· Liaison with external auditors pertaining to statutory audit

· Liaison with tax agent on company taxation matters

· Liaise with company secretary, bankers, local authorities, and other relevant parties pertaining to finance and account related matters

• Ad-hoc duties as and when required.

Job Requirements:

• Diploma or Degree in Human Resources Management, Accounting, Business Administration or related field
• Familiar to MOM rules & regulations is a preferred.
• At least 3 years of human resource and accounting experience is preferred
• Proficient in MS Office - Word, Excel and PowerPoint
• Proficient in HR, Payroll or Accounting software/system. (Infotech, E-Retail, MYOB)
• Well verse in English and Mandarin to liaise with overseas counter-part.
  Ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent organisational and time-management skills to prioritise tasks effectively with minimal supervision.
• Attention to details, possesses positive can-do attitude and willing to learn.
• Strong interpersonal and communication skills

Please email your latest resume to hr@modapaolo.com.sg or whatsapp 9679 8083.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

JOB SUMMARY

Implement the document control, maintenance, recording and filing. Coordinate the overal Documentation Process and control and maintain the ISO documentation.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Setup and maintain all files in accordance with the document control operating procedures.
· Coordinate the overall documentation process.
· Control and maintain the ISO documentation.
· Maintain the document control system.
· Liaise with other departments to ensure proper documentation flow.
· Delegate jobs within document control function.
· May perform other duties and responsibilities as assigned.
JOB QUALIFICATIONS
KNOWLEDGE REQUIREMENTS

· Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
· Ability to define problems, collect data, establish facts, and draw valid conclusions.
· Ability to operate a personal computer including using a Windows based operating system and related software.
· Advanced PC skills, including training and knowledge of Jabil’s software packages.
· Ability to write simple correspondence. Read and understand visual aid.
· Ability to apply common sense understanding to carry out simple one- or two-step instructions.
· Ability to deal with standardized situations with only occasional or no variables.
· Ability to read and comprehend simple instructions, short correspondence, and memos.
· Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
· Ability to compute rate, ratio, and percent and to draw and interpret graphs.

• Perform general administrative duties such as filing, controlling and maintaining of documents, mailing of documents
• Perform IR21, IR8A for workers
• Monitor and follow up on staffs’ probation, confirmation, appraisal or promotion
• Office admin support and general administration such as air ticket purchase, etc
• Handle Petty cash claims
• Renew company licenses
• Application/Renewal of Permit and Passes for workers and office staff.
• Handle Payroll & Leave Application Matters (Calculating attendance/timecard of workers and key in system)
• Other Ad-Hoc Duties.

Job Descriptions:

- General Administrative Work, e.g., Data Entry, Filing, Record Keeping

- Submission of Documents, Drawings, Letters and Transmittal prepared by Executive Staffs

- Supporting Authority Submission by Executive Staffs

- Regular Updating of Record and Summary to Company Managers

- Maintain Proper Organization of Filing System, Storage of Documentation, and Information

- Handling General Enquiries via Email or Phone

- Other supportive ad-hoc office requirement

Requirements:

- Candidate must possess at least a GCE “O” / “A” levels or Polytechnic Diploma in any field

- No work experience required

- Required Skill(s): Microsoft Office

- Preferably entry level specialized in Clerical / Administrative Support or equivalent

- Good Command of English, Ownership of Tasks

- Friendly and Pleasant Personality

The main task of this role is to provide administrative support, including the processing of invoices and payments to vendors, communication with customers and vendors, and other office management duties.

Responsibilities

• Collect, collate and follow-up on billing & payment including raising Purchase Orders, invoicing & payments
• To handle and manage Xero Accounting Software
• Ensure all documents are properly saved, filed/uploaded into the correct adviser’s/client’s folder.
• Handle calendar management and scheduling of meetings
• Monitor and arrange for execution of documents
• Assist with training registration and maintain training register and database
• Build and maintain good working relationships across all levels of personnel, internally and externally
• Responsible in payroll process, claims expenses, and other related matters
• Liaise with the external auditor and tax agents
• Process work pass application, renewable and cancellation
• Liaising with customers and vendors to make the necessary rearrangements whenever needed (e.g. during vehicle breakdown or delay due to heavy traffic)
• Undertake other duties and responsibilities as assigned, including any ad hoc assistance required for other staff members and answering queries from advisers

Requirements

• Minimum 2 years working experience as secretary/administration support or other related roles
• Interest in the transport industry
• Strong coordination, interpersonal, organization and time-management skills
• Customer service orientated, attention to detail, highly responsible
• Excellent in written and communication skills for English (and ability to communicate in Mandarin with our Chinese drivers)
• Proficiency in MS Office and be tech savvy to handle other applications/software that we will provide initial training for
• Ability to learn quickly and is capable of working independently in a lean team

We are a rapidly growing company and seek someone who has a positive work attitude, would like to grow together with us, and is a team player.

Working hrs: Mon to Fri (0700AM to 0415PM)

Location: Serangoon

Requirements:

1. Diploma or GCE ‘O’ level or higher.
2. Conversant in at least two languages, English and a Mother Tongue
3. Proficient in MS office i.e. Word, Excel, Powerpoint.
4. Relevant experience in administration and/or customer service.

Scope of works:

1. Attending to School General Office front-desk duties.
2. Handling telephone calls and walk-in enquiries.
3. Receiving in-coming mails / goods deliveries and arranging outgoing mails for posting.
4. Maintaining, updating, and compilation of data.
5. Attend to / assist unwell students.
6. Logistical e.g. taking photos/videos and admin support for school programmes, events or resource preparation.
7. Assist in other general admin duties when assigned.

Working hrs: Mon to Fri (0700AM to 0400PM)

Location: Serangoon

Requirements:

1. Singapore-Cambridg GCE N level Level (3 subjects including English)
2. Conversant in at least two languages, English and a Mother Tongue
3. Proficient in MS office i.e. Word, Excel, Powerpoint.
4. Relevant experience in administration and/or customer service.

Scope of works:

1. Attending to School General Office front-desk duties.
2. Handling telephone calls and walk-in enquiries.
3. Receiving in-coming mails / goods deliveries and arranging outgoing mails for posting.
4. Maintaining, updating, and compilation of data.
5. Attend to / assist unwell students.
6. Logistical e.g. taking photos/videos and admin support for school programmes, events or resource preparation.
7. Assist in other general admin duties when assigned.

• Position: Admin Assistant or Officer
• Location: Ubi
• Working hours: 5.5 days, Monday to Friday (8.00am to 5.30pm), Saturday half day: 8.30am to 12.30pm
• Salary (commensurate on experience): Up to $3000 + AWS + 14 days Annual Leave + Medical + Dental + Festive gifts
• Duration: Permanent
• Industry: Healthcare/Laboratory

Main responsibilities :

• Assist with documentation processes such as the generating of sales order, generating of invoices, filing of paperwork and input of data into the company's data system.
• Organize and maintain physical and digital files.
• Manage office supplies and inventory.
• Monitor deadlines. Ensure that cases are done, packed and sent out on time.
• Act as a point of contact for internal and external communication. Respond to emails, phone calls, text messages in a professional manner.
• Establish brand presence on social media platforms such as Facebook, Instagram.
• Create content to keep the platforms active.
• Respond to inquiries, feedback and comments on those platforms.
• Ensure that items that came with the case are enclosed when going out, together with the other components that have been fabricated in our lab.
• Check that all components belong to the respective patient, and that the paperwork such as invoices and memos to and from Dr are enclosed in the box.
• Inform the courier on the places that he has to go to the next day or delivery and pick up.

Requirements:

• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only
• Proficient in basic office software and Google Workspace (Calendar, Drive, Doc, Sheet, Slides, etc).
• Must be computer and smartphone literate

Email to joie@searchpersonnel.com.sg

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We DO NOT charge our candidates any referral fee nor bind them with any contract.***

Joie Chang

Deputy Consulting Director (APAC)

Reg no.: R2090601 | EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

• Position : Admin Assistant (Customer Service/Data Entry)
• Location : Tuas - daily company transport to/from Boon Lay and Jurong East MRT
• Working hours : Monday - Friday 9.00am to 6:00pm
• Salary (commensurate with experience) : Up to $3200 + AWS + 14 Days Annual Leave + Variable Bonus + Mobile allowance
• Duration : Permanent
• Industry :Concrete Precast

Main Responsibilities:

• Work as part of admin team to ensure customers the best possible experience on all fronts of the company.
• Check all POs and DOs from internal and external parties to ensure items, quantity, and amount are correct.
• Data entry of information
• Filing, checking and verify documents.
• Office admin including handling phone calls.
• Additional administrative duties when assigned.

Requirements:

• Proficient in software applications, particularly Microsoft Office
• Good communication skills.
• 1-2 years relevant experience preferred.
• well-organized, meticulous and able to work in a fast-paced environment
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only.

Email to joie@searchpersonnel.com.sg

Do visit Search Personnel Pte Ltd for more job listings.

***We DO NOT charge our candidates any referral fee nor bind them with any contract.***

Joie Chang

Deputy Consulting Director (APAC)

Reg no.: R2090601 | EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Office Administrator

Summary:
We are seeking a detail-oriented and organized Office Administrator to join our team in Singapore, West region (BUKIT BATOK CRESCENT). The ideal candidate will have 1-3 years of experience in administrative roles, with proficiency in data entry, record keeping, invoicing, invoice processing, and Microsoft Office applications. This is a full-time, on-site position requiring a minimum qualification of secondary education or high school.

**Key Responsibilities:**
1. Perform data entry tasks accurately and efficiently.
2. Maintain organized records and files for easy retrieval.
3. Handle invoicing processes and ensure timely payments.
4. Process invoices and reconcile discrepancies as needed.
5. Assist with general administration tasks to support office operations.
6. Utilize Microsoft Office tools for documentation and communication.

Required Skills and Qualifications:
1. 1-3 years of experience in office administration roles.
2. Proficiency in data entry and record keeping.
3. Experience with invoicing and invoice processing.
4. Strong knowledge of Microsoft Office applications.
5. Excellent organizational and time management skills.
6. Ability to work effectively in a team environment.
7. Good communication and interpersonal skills.
8. Secondary education or high school qualification.
9. Must be able to communicate in Mandarin

Other Details:
- Job Type: Full Time
- Work Mode: On-site
- Location: Singapore, West

- Mon to Fri - 10am to 7pm.

Job Responsibilities

1. Handling general admin paperworks & matters.

2. Preparing monthly reports.

3. Prepare Sales Quotation

4. Perform other duties as assigned.

Job Requirements

Experience required: Min 2 years working experience

Educational qualifications: "A" level / Diploma or Equivalent

Other Requirements:

Working days per week: 5.5 days

Working Hours:

Mon-Fri : 0830hrs-1730hrs

Sat : 0830hrs-1230hrs

REQUIRED TO DO ALL PAPER WORKS TO THE COMPANY.

KNOWLEGDE IN CONSTRUCTION COMPANY WILL BE ADVANTAGE.

DAY TO DAY REPORTS ON WORKERS TIME ATTENDANCE, PAYROLL, ACTIVITIES AND WELL BEING.

COMMUNICATION WITH CLIENT.

• Position : Project Admin Assistant or Executive (Salesforce)
• Location : Near Outram MRT
• Working hours : 5 days work week;(8.30am - 6.00pm)
• Salary (commensurate with experience) : Up to $3600+ AWS + Performance Bonus + $60 Mobile reimbursement + Birthday leave + Health insurance
• Duration : Permanent
• Industry : Security system

Main Responsibilities:

• Coordinate with technical team members in updating work progress
• Assist Technical Director in supervising the technical team members and ensure the guidelines are met
• Follow up and update technical documents such as Team KPI reports, attendance tracking, training arrangement and record updates, team org charts, etc.
• Assist in calendar support, team meeting arrangement, record & distribution of meeting minutes
• Assist in development and distribution of job status reports
• Assist in project time tracking and costing reports when necessary
• Facilitate all project logistics and facility needs
• Purchase of PPE items and wish list items through HR / Procurement
• Effectively handle and manage customers’ feedback and complaints
• Responsible to upkeep the service level to ensure service excellence delivery to both internal and external customers and partners
• Other duties assigned by Technical Director

Requirements:

• Min. 1 year of related experience
• Min. ITE or Diploma
• Strong Microsoft Excel report, word and PPT skills
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only.

Email me at joie@searchpersonnel.com.sg

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Joie Chang

Deputy Consulting Director

Reg no.: R2090601 | EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Administrative Support

• Handle a variety of general office duties such as filing, data entry, and managing correspondence.
• Oversee office supplies and place orders for stationery to maintain sufficient inventory levels.
• Coordinate courier services as needed.
• Manage calendars and assist in booking meeting rooms.
• Maintain employee records and prepare usage reports for utilities, telecommunications, and office equipment.
• Provide support in organizing company events, meetings, and luncheons.
• Assist General Workers with their claims and follow up on any unpaid claims.
• Update dormitory records to track worker movements.
• Monitor and track employee timesheets on a weekly basis.

Reception Duties

• Greet visitors and clients warmly, directing them to the appropriate personnel.
• Manage incoming and outgoing mail and emails to ensure timely delivery and responses.
• Keep the reception area tidy, ensuring it is clean and welcoming.

Additional Responsibilities

• Ensure the confidentiality of sensitive information.
• Provide support to various departments as needed to maintain operational efficiency.
• Perform ad hoc tasks as requested.

Job Title : Personal Driver (Contract Base - Till June 2025)

• 5 1/2 day work week (44 hours per week)
• Mon to Fri (7.30 am to 4.30 pm)
• Saturday (9.00 am to 1.00pm)
• Sunday - Off Day
• Car Model : Mecedes Benz S320
• Race : Chinese Prefer
• Working Location : Oxley Walk
• Basic Salary : S$3,100.00 + CPF Contribution
• Previous experience as Personal Driver
• Can Start work immediately

If you are interested in this position, please send your resume.