Total 10 Administrative / Clerical job vacancies in Petaling Jaya

Key Responsibilities:

• Product Knowledge & Support:
  • Understand company products and brands to assist supervisors and sales managers in developing product listings, channel strategies, and operational plans.
• Purchase Ordering & Stock Monitoring:
  • Support purchase ordering and monitor outlet-level stock, tracking the 3-month rolling forecast to maintain a healthy supply.
• Reporting & Analysis:
  • Prepare daily, weekly, and monthly progress reports on sales simulations, budget plans, and daily sales operations activities.
  • Compile and analyze monthly sales reports to assess outlet-level performance and inform future strategies.
• Coordination & Collaboration:
  • Work with retail promoter associates to manage POSM and POP requests and distribution.
  • Collaborate with the new product development team to ensure compliance with client specifications.
• Sales Materials Management:
  • Maintain and supply sales presentation materials for buyers on new product listings.
• Data Analysis:
  • Analyze customer shopping data to optimize sales strategies and identify potential customers.
• Performance Tracking:
  • Monitor the quotas and goals of each sales promoter with established KPIs.
• Administrative Duties:
  • Handle daily admin tasks, including entering order information, maintaining sales and customer records, and managing outstanding orders.
  • Coordinate promoter training and scheduling sessions.
• Logistics Liaison:
  • Liaise with the logistics department to ensure timely deliveries.
• Event Participation:
  • Assist in preparing and executing roadshows and product launch events with the sales team.

Responsibilities Breakdown:

• 70% Overall Sales Management and Administrative Work
• 20% Collaborative Work with the Marketing Team
• 10% Client and Customer Relationship Management

Requirements:

• Minimum diploma in Business Administration, Marketing, Finance, or a related field.
• Preferably 2 years of experience in a sales coordinator or similar role.
• 1 and a half year can be considered.

Monthly fixed Allowances: (transport and mobile)

Benefits:

• 12 days annual leave (less than 2 years of employment)
• Other general benefits as per labor law.

主要職責：

• 產品知識與支援：
  • 了解公司產品和品牌，協助主管和銷售經理制定產品清單、通路策略和營運計畫。
• 採購訂單和庫存監控：
  • 支援採購訂單並監控門市庫存，追蹤 3 個月滾動預測以保持健康的供應。
• 報告與分析：
  • 準備有關銷售模擬、預算計劃和日常銷售營運活動的每日、每周和每月進度報告。
  • 編制和分析月度銷售報告，以評估門市績效並為未來策略提供資訊。
• 協調與協作：
  • 與零售促銷員合作管理 POSM 和 POP 請求和分發。
  • 與新產品開發團隊合作，確保符合客戶規格。
• 銷售物料管理：
  • 為新產品清單的買家維護和提供銷售簡報資料。
• 數據分析：
  • 分析客戶購物數據以優化銷售策略並識別潛在客戶。
• 績效追蹤：
  • 使用既定的 KPI 監控每位銷售員的配額和目標。
• 行政職責：
  • 處理日常管理任務，包括輸入訂單資訊、維護銷售和客戶記錄以及管理未完成訂單。
  • 協調促銷員培訓和安排會議。
• 物流聯絡：
  • 與物流部門保持聯繫，確保及時出貨。
• 活動參與：
  • 協助銷售團隊準備和執行路演和產品發表會。

職責細目：

• 70%整體銷售管理與行政工作
• 20%與行銷團隊協作
• 10%客戶和客戶關係管理

要求：

• 工商管理、行銷、金融或相關領域的最低文憑。
• 最好有 2 年銷售協調員或類似職位的經驗。
• 可以考慮1年半。

每月固定津貼：（交通和移動）

好處：

• 12天年假（工作不滿2年）
• 勞動法規定的其他一般福利。

Admin Exec

• To develop and carry out an efficient documentation and filing system for both paper and electronic records.

• To liaise and coordinate with internal and external parties to ensure smooth delivery of the goods. • To manage printing of yearly diaries

• Upkeep of office maintenance, pest control and property cleanliness

• To manage office security control and access, prepare access card/car stickers and ensure guards do their daily routine and manage parking traffic

• To compile and generate staffs’ attendance report

• To assist in performance appraisal process and compilation of KPI forms

• To manage the ordering of stationery/ refreshment/ utensil/ toiletries

• To organize and provide documents, reports and information to respective department or external clients in an useful and well-organized manner.

• To prepare all correspondences such letters & emails pertaining to announcements to tenants or general administration

• To prepare administrative documents such as purchase requisition, delivery orders and verify supplier and subcontractors deliveries

• To assist in compiling company operational documentation and meeting materials

(2) Private Secretary

• To handle all aspects of personal work of the superior.

• To screen phone calls, enquires and request and handling them appropriately.

• To organize and maintaining diaries, making appointments and appearances.

• To deal with incoming/ outgoing correspondences.

• To carry out background research and presenting findings into subject the superior is dealing with. • To manage calendar, plan and organize events or meetings

• To coordinate and schedule for functional meeting (eg. Board Meeting, Exco meeting etc)

• To liaise with clients, suppliers, contractors, and any other person involved in projects and staff of SPA group.

• To arrange travel and accommodation and when necessary to accompany the immediate superior to meeting locations to take notes or dictation, or to provide general assistance.

• To attend all matters as per instructed by immediate superior any person assigned on behalf.

• To liaise with other internal departments in day-to-day works requirements

Personality Requirements: • Highly committed in the job. • Polite, mature. • Tactful and discrete in dealing with confidential information. • Flexible, Independent, resourceful, and self-driven. • Pleasant personality and has interpersonal and good communication skills. • Responsible and proactive • High EQ, handle emotion and stress well. • Able to work in fast pace and within tight deadline • Welcome challenges • Multi-tasking. • Efficient.

Educational & Working Experience Requirements: • At least a Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, any field. • Age below 35 with minimum 3 to 5 years of relevant experience • Preferably with event organizing experience • Good command of spoken and written English and Bahasa Malaysia,added advantage if you can speak Mandarin

Perks & Benefits

• Nearby public transport
• Central location
• Medical insurance

Jobscope:

• Handle incoming customer calls and resolve inquiries in a professional manner
• Provide accurate information about products, services, and policies
• Address customer complaints, follow up on issues, and ensure customer satisfaction
• Document interactions and update customer records

Requirements:

• Minimum SPM holder
• At least 1 year experience in call center (inbound/outbound)
• Ability to work in shifts
• Excellent communication in English & Bahasa

Benefits:

• OT Claim
• EPF
• SOCSO
• Medical Coverage

Responsibilities

• Assist in daily department activities including following up with orders, coordinating with the production personnel on production scheduling, and delivery date arrangement, and communicating with customers frequently.
• Handle the processing of all orders with accuracy and timeliness.
• Follow up closely with urgent orders, cancelled orders, and hold orders, and report customer feedback to management.
• Co-ordinate with warehouse & store , production for daily delivery arrangement.
• Processed daily Purchase order, samples order, Sales agreement order use SQL system
• Processes order local & overseas and together process until shipment complete.
• Processed stock transfer from Warehouse to customer or customer to customer
• Create Credit note for goods return from customer either good stock or bad stock.
• Create Credit note and debit note for any invoice adjustment, etc.:- wrong item billed or wrong price billed.
• Handle daily PO with no stock item, send indent to Purchasing department for their next process. Focus on chasing stock from Purchasing department for goods delivery to customer
• Handle daily order from shopee and lazada. Help to answer enquiries and solve customer problem from E commerce platform.
• Update to Credit department for every order with credit limit
• Email to RFM department to get quotation on every PO.
• Maintain daily printing all Purchase order from Email or Sparks system.
• Generate every order Picking list and email to warehouse for their stock picking.
• Update daily logistic logbook and Book transporter for every delivery.
• Undertake all filling as required
• Solve customers, salesman & transporter complaints and any problem incurred.
• Assist on the administrative tasks in the office 
• Maintain the office administration filling & stationery request from staffs
• Assist on staff attendance records
• Report to Senior Operation Manager

Requirement

• Candidate must at least with SPM qualifications or above in any fields. 
• Preferred candidates with experience, though fresh graduates with admin internship experience are encouraged to apply.
• Proficient in computer skills.
• Must be able to communicate in English, Bahasa, and Mandarin (as business required); strong written communication skills are an advantage.

Perks & Benefits

• Nearby public transport
• Central location
• Medical insurance
• Open culture
• Personal development opportunities

行政執行官

• 開發並實施有效的紙本和電子記錄文件和歸檔系統。

• 與內部和外部各方聯絡協調，確保貨物順利交付。 • 管理年度日記的列印

• 辦公室維護、害蟲防治和財產清潔的維護

• 管理辦公室安全控制和出入，準備門禁卡/車貼，並確保警衛做好日常工作並管理停車交通

• 編制並產生員工考勤報告

• 協助績效評估流程和KPI表格的編制

• 管理文具/茶點/餐具/盥洗用品的訂購

• 以有用且組織良好的方式組織並向相關部門或外部客戶提供文件、報告和資訊。

• 準備所有信件，例如與向租戶或一般管理部門公告相關的信件和電子郵件

• 準備採購申請、交貨單等行政文件並驗證供應商和分包商的交貨情況

• 協助編寫公司營運文件和會議資料

(2) 私人秘書

• 處理上級個人工作的各個面向。

• 篩選電話、詢問和要求並進行適當處理。

• 組織和維護日記、預約和露面。

• 處理傳入/傳出的信件。

• 對上級正在處理的主題進行背景研究並提出調查結果。 • 管理行事曆、規劃和組織活動或會議

• 協調和安排職能會議（例如董事會會議、執行委員會會議等）

• 與客戶、供應商、承包商以及參與專案的任何其他人員以及SPA 集團的員工聯絡。

• 安排旅行和住宿，並在必要時陪同直屬上級前往會議地點做筆記或聽寫，或提供一般協助。

• 依照直接上級指定代表的指示處理所有事務。

• 就日常工作要求與其他內部部門聯絡

個性需求： • 對工作高度投入。 • 有禮貌、成熟。 • 處理機密資訊時要機智、謹慎。 • 靈活、獨立、足智多謀、自我驅動。 • 個性開朗，具備良好的人際溝通能力及溝通能力。 • 負責、積極主動。 • 能夠在緊迫的期限內快速工作 • 迎接挑戰 • 多工處理。 • 高效率的。

教育和工作經驗要求： • 至少有專業證書、文憑、高級/高級/研究生文憑、學士學位、研究生文憑、專業學位，任何領域。 • 年齡在35歲以下，至少有3至5年相關經驗 • 最好有活動組織經驗 • 良好的英語口語和書面語以及馬來語能力，如果您會說華語則更佳

津貼和福利

• 附近的公共交通
• 中心位置
• 醫療保險

工作範圍：

• 以專業的方式處理客戶來電並解決疑問
• 提供有關產品、服務和政策的準確信息
• 處理客戶投訴，跟進問題，確保客戶滿意
• 記錄互動並更新客戶記錄

要求：

• 最低 SPM 持有者
• 至少 1 年呼叫中心經驗（來電/呼出）
• 能夠輪班工作
• 良好的英語和印尼語溝通能力

好處：

• 加班索賠
• 公積金
• 社會保險協會
• 醫療保險

職責

• 協助部門日常活動，包括跟進訂單、與生產人員協調生產排程、交貨期安排、經常與客戶溝通等。
• 準確、及時地處理所有訂單。
• 密切跟進緊急訂單、取消訂單和保留訂單，並向管理層報告客戶回饋。
• 配合倉庫、店面生產，安排日常出貨。
• 使用SQL系統處理日常採購訂單、樣品訂單、銷售協議訂單
• 處理本地和海外訂單並一起處理直至發貨完成。
• 已處理的庫存從倉庫轉移到客戶或客戶到客戶
• 為客戶退貨（好庫存或壞庫存）建立貸方票據。
• 為任何發票調整等建立貸項通知單和借項通知單：- 開立錯誤的項目或開立錯誤的價格。
• 處理沒有庫存的日常採購訂單，將縮排發送給採購部門進行下一個流程。專注於從採購部門追逐庫存以將貨物交付給客戶
• 處理來自shopee和lazada的每日訂單。協助解答電子商務平台的詢問並解決客戶問題。
• 更新信用部門的每個訂單的信用額度
• 發送電子郵件至 RFM 部門以取得每個 PO 的報價。
• 維護日常列印來自電子郵件或 Sparks 系統的所有採購訂單。
• 產生每個訂單的揀貨清單並透過電子郵件發送到倉庫進行揀貨。
• 每次交付時更新每日物流日誌和書籍運輸員。
• 按要求進行所有填充
• 解決客戶、銷售員和運輸商的投訴以及出現的任何問題。
• 協助辦公室的行政工作
• 維護員工的辦公室行政填寫和文具要求
• 協助員工考勤記錄
• 向高階營運經理匯報

要求

• 候選人必須至少在任何領域擁有SPM資格或以上資格。
• 優先考慮有經驗的候選人，但鼓勵有管理實習經驗的應屆畢業生申請。
• 精通計算機技能。
• 必須能夠以英語、印尼語和普通話進行溝通（根據業務需求）；較強的書面溝通能力是優勢。

津貼和福利

• 附近的公共交通
• 中心位置
• 醫療保險
• 開放文化
• 個人發展機會

[PRIORITY JOB IN PETALING JAYA]

• Position: Personal Assistant to Director.
• Salary: RM 4000-5000.
• Work location: Kelana Jaya, Petaling Jaya.

About the company.

This is well established and leading well run international logistics company in Malaysia, providing international freight forwarding and logistics services across a wide range of industries and sectors. They operate from network of international agents across Asia, Australia, Europe and America. Currently they are seeking a matured female candidate to assume the role of executive support to their Director within the organization. The position is permanent and will be based at their corporate head office in Petaling Jaya. This is a rare and unique opportunity for a career driven Personal Assistant to join this successful organization.

About the role

This position will be reporting to Operations Director. This is not a typical traditional 'dairy management' private secretarial role but rather entail providing high level business executive support to the Director. 

The role and scope of works include:

*Pro-actively manage and provide secretarial and administrative support to Director.

*Responsible for providing high level executive and administrative on matters relating to freight services.

*Responsible for daily management, e-mails, preparation and formatting of reports.

*Respond and advise efficiently to electronic or verbal inquiries on all matters that concern the Director.

*Liaise and coordinate business decisions.

Candidate Profile

In this respect, candidate should possess a proven good command of English,both spoken and written; a good writing skills in English. Besides, a good business and PA background at senior level is essential and necessary. You need to be flexible and willing to take on tasks in quite a different areas of work in support of the portfolio of Director.

This role has extensive clients liaison so the candidate's ability to network with ease are traits that are essential for this exciting role. In this respect, we are looking for some one who can fit into this critical role with the following traits:

*Malaysian female in age group 35-45; matured personality.

*Matured, bright, lively and personable disposition and importantly approachable person.

*Possess at least a Diploma (or Degree) qualification in Business Administration, Secretarial Management or Logistics Management.

*At least 3-5 years of combined working experience as a Executive Assistant or PA in previous capacity role.     

*Good command of English,spoken and written plus conversant in BM and Chinese/Mandarin.

*Advance skills in Microsoft applications(Word, Excel and Power Point and Outlook).

What you will get in return-The reward.

In return for your work, our client will be offering a competitive remuneration package for the job located in Kelana Jaya area. You will be rewarded with job security and career progression in the long run.

APPLICATION FOR THIS JOB

Interested candidates are hereby invited to apply by forwarding a copy of your resume for our review. You may apply online through JOBSTORE by clicking the apply button below to submit your application. Alternatively, candidates may forward resume directly to us at CHRISJAC via our E-mail at jobs@chrisjac.com.my

Perks & Benefits

• Casual dress code
• Personal leave

[八打靈再也的優先工作]

• 職位：總監私人助理。
• 薪資：RM 4000-5000。
• 工作地點：八打靈再也 Kelana Jaya。

關於公司。

這是馬來西亞歷史悠久且運作良好的領先國際物流公司，為各個行業和領域提供國際貨運代理和物流服務。他們透過遍佈亞洲、澳洲、歐洲和美洲的國際代理商網路開展業務。目前，他們正在尋找一名成熟的女性候選人來擔任組織內總監的行政支援角色。該職位是永久性的，將設在位於八打靈再也的公司總部。對於以職業為導向的個人助理加入這個成功的組織來說，這是一個難得且獨特的機會。

關於角色

該職位將向營運總監匯報。這不是典型的傳統「乳製品管理」私人秘書角色，而是需要向董事提供高水準的業務執行支援。

工作的角色和範圍包括：

*積極主動地管理並向總監提供秘書和行政支援。

*負責就貨運服務相關事宜提供高階執行和行政管理。

*負責日常管理、電子郵件、報告的準備和格式化。

*對與總監有關的所有事項的電子或口頭詢問做出有效回應並提供建議。

*聯絡和協調業務決策。

候選人簡介

在這方面，候選人應具備良好的英語口語和書面能力；良好的英語寫作能力。此外，良好的商業和高級公共事務背景也是必不可少的。您需要靈活並願意承擔不同工作領域的任務，以支援總監的工作。

該職位需要與廣泛的客戶聯絡，因此候選人輕鬆建立人際網絡的能力是這一令人興奮的職位所必需的特質。在這方面，我們正在尋找具有以下特徵的能夠勝任這一關鍵角色的人：

*35-45歲的馬來西亞女性；成熟的個性。

*成熟、聰明、活潑、風度翩翩，重要的是平易近人。

*至少擁有工商管理、秘書管理或物流管理的文憑（或學位）資格。

*在先前的職位中至少有 3-5 年作為行政助理或 PA 的綜合工作經驗。

*良好的英語、口語和寫作能力，並精通國語和中文/普通話。

*進階 Microsoft 應用程式技能（Word、Excel、Power Point 和 Outlook）。

你將得到什麼回報——獎勵。

作為對您工作的回報，我們的客戶將為位於格拉納再也地區的工作提供有競爭力的薪資待遇。從長遠來看，您將獲得工作保障和職業發展。

申請此職位

特此邀請有興趣的候選人透過轉發您的履歷副本進行申請，以供我們審核。您可以透過JOBSTORE線上申請，點擊下面的「申請」按鈕提交您的申請。或者，候選人可以透過我們的電子郵件jobs@chrisjac.com.my直接將簡歷轉發給我們CHRISJAC

津貼和福利

• 休閒著裝要求
• 事假