Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

About Us

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family!

To learn more about the NUS Business School, please visit https://bschool.nus.edu.sg/

Job Description

The Facilities Manager is responsible for overseeing the maintenance, operation, and security of the physical facilities in NUS Business School. The Manager works closely with various departments to ensure that the facilities meet operational needs, regulatory requirements, and safety standards.

Key Responsibilities:

Renovations, Maintenance, and Repairs

• Supervise and coordinate the renovation, maintenance and repair activities for all physical assets, electrical systems, plumbing, and other equipment
• Ensure that the preventive maintenance schedules are followed and that corrective actions are taken promptly

Space Planning and Utilization

• Optimize space allocation and layout to meet organizational needs and ensure maximum space utilization
• Coordinate office relocations, expansions, or consolidations

Safety and Security

• Develop and implement safety protocols, emergency response plans, and security measures to create a safe and secure working environment
• Conduct regular safety inspections and audits

Sustainability and Environmental Initiatives

• Implement sustainable practices and initiatives to reduce the facility's environmental impact, including energy conservation, waste reduction, and green building certifications

Vendor and Supplier Management

• Manage relationships with central Campus Infrastructure, service providers, contractors, to ensure quality, cost-effectiveness, and compliance with service level agreements

Technology Integration

• Oversee the implementation and maintenance of technology systems, such as card access systems
• Develop and implement plans to ensure business continuity in the event of emergencies or disasters

Stakeholder Communication

• Establish effective communication channels with occupants, stakeholders, and other departments to address concerns, provide updates, and gather feedback

Budgeting and Financial Management

• Assist in the development and management of the facilities budget, ensuring that expenses are within allocated funds
• Identify cost-saving opportunities and implement efficient resource allocation strategies

Qualifications

• Bachelor's degree in a related field
• 5 years of relevant work experience
• Knowledge of relevant regulations, codes, and industry best practices

Skills required:

• Problem-solving and decision-making abilities
• Strong communication (verbal and written), and interpersonal skills
• Organizational and multitasking abilities
• Leadership and team management skills

(Appointment job grade will commensurate with the selected candidate's experience)

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

AI Singapore (AISG) is a national AI programme launched by the National Research Foundation (NRF) to anchor deep national capabilities in Artificial Intelligence (AI).

The programme office is hosted by the National University of Singapore (NUS) and brings together all Singapore-based research institutions and the vibrant ecosystem of AI start-ups and companies developing AI products to perform use-inspired research, grow the knowledge, create the tools, and develop the talent to power Singapore’s AI efforts.

AI Singapore is sourcing for an individual to join us as a HR and Facilities administrator. The individual will assist the Head of Finance and Admin in the management of personnel and facility related matters. As a HR and Facilities representative, you would need to be able to coordinate and communicate with all levels of staff to ensure delivery of HR initiatives and activities. Facility duties include activities with regards to the management of office renovation, furniture, and equipment and to ensure a high quality, comfortable, safe and an efficient working environment for all staff.

Human Resource
• Manpower Resource Planning / Reporting and Management of Headcount
• Drafting of Job Descriptions and coordination of the advertisement
• Management of AISG Careers Webpage
• Recruitment, On-boarding and orientation of Staff / Intern / Trainees
• Payroll / Stipend administration
• Management of Staff Secondment matters
• Performance Management inclusive of management reporting
• Leave and Benefit Management
• Coordination of University level Training and Development for staff
• Organisation and execution of Staff Welfare Activities

Facility Management
• Keeping track of Allocation and Loan of equipment
• Budget planning, coordination and overseeing the execution of minor renovations
• Space Planning
• Security Management
• Equipment Disposal management

Others
• Writing of recommendation reports
• To handle any other ad hoc assignments as required by supervisor

Qualifications

• Bachelor’s Degree or equivalent practical experience.
• Able to multitask
• Strong verbal and written communication skills.
• Strong interpersonal and leadership skills, effective in fostering teamwork

Main Responsibilities

Maintain and monitor complex clients’ systems:

• Responsible for technical support for complex systems and problems, ensuring performance of the asset (client) is maintained throughout the course of the contract
• Collate and evaluate statistical data related to the performance of the assets
• Support Data analytics team with ongoing improvement on automation of data gathering, analysis and reporting, including fault detection and root cause identification

Manage responses to emergency situations:

• Facilitate responses to emergency situations and recovery activities
• Evaluate and provide fast resolution to critical field performance issues
• Visit sites to diagnose BBP operational issues and develop resolution plans for complex cases that cannot be easily resolved
• Review and approve recommended repair works for major equipment and system failures
• Check performance deviations and define root cause for any performance issues and to escalate to either Engineering or Performance team, as needed.

Provide oversight on maintenance work:

• Responsible for the planning of corrective, preventive and predictive maintenance activities to ensure BBP equipment and client systems are fully functional and in optimal operating condition, preserving BBP energy savings
• Optimise maintenance plans and schedules for inspection, testing, repair and predictive maintenance of equipment and systems to minimise downtime and costs
• Provide technical guidance on equipment and systems maintenance
• Endorse resourcing requirements to achieve operational state in accordance with BBP expectations
• Drive internal and subcontractor compliance with the health & safety standards and practices

Support Customer Support/Business Development teams in creating further business opportunities:

• Foster close collaboration with Customer support team to ensure client performance and satisfaction
• Advise customer support team to correct inefficient uses of energy, both technically and procedurally and to support with data justification
• Identify potential upselling opportunities at client site during regular or ad-hoc maintenance

Organise and develop the team:

• Coach and train Central Maintenance engineers
• Drive talent recruitment and development for the department in alignment with organisational strategy

Qualifications

• Diploma/Degree in Electrical or Mechanical Engineering, Controls, Energy or Environmental Engineering.
• Possess people management experience
• 2-5 years’ experience in an Energy or Mechanical Engineering is an added advantage
• Professional Energy/Sustainability related certification a plus
• Qualification in Refrigeration and Air-conditioning and Energy Management will be an added advantage
• Well versed with HVAC systems, basic knowledge, good understanding on ACMV system and equipment
• Ability to understand piping and ducting and to oversee installation of instrumentation works (power meters, temperature sensors, and pressure sensors).
• Strong written and oral communication skills for customer interaction and report writing
• A willingness to learn and work in a team environment with extensive contact with clients
• Strong communication skills with the ability to work autonomously
• Self-starter with strong analytical and troubleshooting skills
• High level of initiative with the ability to work under pressure and extended hours, if required to meet deadlines

We have an exciting opportunity available for an Facilities Manager to join our Argyll team working on a full time permanent basis, 40 hours per week, 5 days out of 7. In return we will offer you a competitive salary of £27,995 per annum, a place to develop your skills as part of the management team in a thriving company and the chance to work in some of the UK’s most stunning forest environments.

If you are truly passionate about creating wonderful guest experiences, love the outdoors, and want a genuinely different career, you have come to the right place. At Forest Holidays, our purpose is to create authentic experiences in Britain’s amazing forests, connecting people, nature, and local communities.

The Facilities Manager Role:

As part of the location management team and reporting to the General Manager, the Facilities Manager role is to deliver an exceptional holiday to our guests. Responsible for the overall appearance and maintenance of the location, the cabins and the hot tubs.

Responsibilities include:

Accountable for ensuring our Health and Safety process and procedures are carried out and properly recorded, and that all team members on location are properly trained as required.
Accountable for all processes and procedures regarding our hot tubs, carrying out regular audits and feedback of scores and comments regularly to your team.
Management of both the exterior and interior maintenance and décor of the cabins, ensuring everything is in excellent working order.
Management of bike fleet and bike hire centre.
Ensuring the Facilities Team are supported and motivated, given regular performance reviews and adequate training in their role.
Management of guest feedback through “Plant Your Feedback” (our guest feedback platform) ensuring comments and scores are regularly shared with your team
Management of a Planned Maintenance Tracker to ensure all equipment is regularly serviced within budget.
Manage departmental budget and work with the rest of the management team to utilise revenue opportunities on location.
Duty Manager responsibility, including deputising for the General Manager in their absence when required.
As our Facilities Manager we can offer you:

15% annual bonus available on personal/company performance
Save on cabin breaks - pre-book a break with up to 20% off or travel last minute for just £75 a cabin.
Our ideal Facilities Manager:

The successful candidate will be extremely organised, able to balance many challenges and tasks at once, provide motivation and guidance to the team while being aware of our guest needs. Prior experience managing teams and budgets is essential, facility management is advantageous. A positive and can-do attitude is essential and a willingness to roll your sleeves up and always lend a hand.

As a flexible, positive, and enthusiastic member of the management team you will be happy to get involved in other activities on location. Self-motivated and ready to lead the team, you will be key in delivering business results and will make a valued contribution as you help our dynamic and growing business become the UK’s most recommended holiday provider. With experience of managing a team and delivering first class results, you will be keen to ensure that our guests’ experience is consistent and extraordinary.

Promoting a collaborative culture, you will bring your experience of leading a team and through training produce the highest standards. Excellent time management skills together with an ability to use your initiative and problem-solve are essential. You will be someone who prides themselves on delivering on your commitment to ensure our cabins are pristine for our guests' arrival. A love for the outdoors is essential as these tasks need completing rain or shine every day of the year.

Forest Holidays is a Certified B Corporation, recognised globally as a business that’s a force for good. We provide holidays that are good for people and the planet.

Don’t miss out on the opportunity to join our fantastic team!

Click ‘Apply’ now!

Main Responsibilities

Maintain and monitor complex clients’ systems:

• Responsible for technical support for complex systems and problems, ensuring performance of the asset (client) is maintained throughout the course of the contract
• Collate and evaluate statistical data related to the performance of the assets
• Support Data analytics team with ongoing improvement on automation of data gathering, analysis and reporting, including fault detection and root cause identification

Manage responses to emergency situations:

• Facilitate responses to emergency situations and recovery activities
• Evaluate and provide fast resolution to critical field performance issues
• Visit sites to diagnose BBP operational issues and develop resolution plans for complex cases that cannot be easily resolved
• Review and approve recommended repair works for major equipment and system failures
• Check performance deviations and define root cause for any performance issues and to escalate to either Engineering or Performance team, as needed.

Provide oversight on maintenance work:

• Responsible for the planning of corrective, preventive and predictive maintenance activities to ensure BBP equipment and client systems are fully functional and in optimal operating condition, preserving BBP energy savings
• Optimise maintenance plans and schedules for inspection, testing, repair and predictive maintenance of equipment and systems to minimise downtime and costs
• Provide technical guidance on equipment and systems maintenance
• Endorse resourcing requirements to achieve operational state in accordance with BBP expectations
• Drive internal and subcontractor compliance with the health & safety standards and practices

Support Customer Support/Business Development teams in creating further business opportunities:

• Foster close collaboration with Customer support team to ensure client performance and satisfaction
• Advise customer support team to correct inefficient uses of energy, both technically and procedurally and to support with data justification
• Identify potential upselling opportunities at client site during regular or ad-hoc maintenance

Organise and develop the team:

• Coach and train Central Maintenance engineers
• Drive talent recruitment and development for the department in alignment with organisational strategy

Qualifications

• Diploma/Degree in Electrical or Mechanical Engineering, Controls, Energy or Environmental Engineering.
• Possess people management experience
• 2-5 years’ experience in an Energy or Mechanical Engineering is an added advantage
• Professional Energy/Sustainability related certification a plus
• Qualification in Refrigeration and Air-conditioning and Energy Management will be an added advantage
• Well versed with HVAC systems, basic knowledge, good understanding on ACMV system and equipment
• Ability to understand piping and ducting and to oversee installation of instrumentation works (power meters, temperature sensors, and pressure sensors).
• Strong written and oral communication skills for customer interaction and report writing
• A willingness to learn and work in a team environment with extensive contact with clients
• Strong communication skills with the ability to work autonomously
• Self-starter with strong analytical and troubleshooting skills
• High level of initiative with the ability to work under pressure and extended hours, if required to meet deadlines

We have an exciting opportunity available for an Facilities Manager to join our Argyll team working on a full time permanent basis, 40 hours per week, 5 days out of 7. In return we will offer you a competitive salary of £27,995 per annum, a place to develop your skills as part of the management team in a thriving company and the chance to work in some of the UK’s most stunning forest environments.

If you are truly passionate about creating wonderful guest experiences, love the outdoors, and want a genuinely different career, you have come to the right place. At Forest Holidays, our purpose is to create authentic experiences in Britain’s amazing forests, connecting people, nature, and local communities.

The Facilities Manager Role:

As part of the location management team and reporting to the General Manager, the Facilities Manager role is to deliver an exceptional holiday to our guests. Responsible for the overall appearance and maintenance of the location, the cabins and the hot tubs.

Responsibilities include:

Accountable for ensuring our Health and Safety process and procedures are carried out and properly recorded, and that all team members on location are properly trained as required.
Accountable for all processes and procedures regarding our hot tubs, carrying out regular audits and feedback of scores and comments regularly to your team.
Management of both the exterior and interior maintenance and décor of the cabins, ensuring everything is in excellent working order.
Management of bike fleet and bike hire centre.
Ensuring the Facilities Team are supported and motivated, given regular performance reviews and adequate training in their role.
Management of guest feedback through “Plant Your Feedback” (our guest feedback platform) ensuring comments and scores are regularly shared with your team
Management of a Planned Maintenance Tracker to ensure all equipment is regularly serviced within budget.
Manage departmental budget and work with the rest of the management team to utilise revenue opportunities on location.
Duty Manager responsibility, including deputising for the General Manager in their absence when required.
As our Facilities Manager we can offer you:

15% annual bonus available on personal/company performance
Save on cabin breaks - pre-book a break with up to 20% off or travel last minute for just £75 a cabin.
Our ideal Facilities Manager:

The successful candidate will be extremely organised, able to balance many challenges and tasks at once, provide motivation and guidance to the team while being aware of our guest needs. Prior experience managing teams and budgets is essential, facility management is advantageous. A positive and can-do attitude is essential and a willingness to roll your sleeves up and always lend a hand.

As a flexible, positive, and enthusiastic member of the management team you will be happy to get involved in other activities on location. Self-motivated and ready to lead the team, you will be key in delivering business results and will make a valued contribution as you help our dynamic and growing business become the UK’s most recommended holiday provider. With experience of managing a team and delivering first class results, you will be keen to ensure that our guests’ experience is consistent and extraordinary.

Promoting a collaborative culture, you will bring your experience of leading a team and through training produce the highest standards. Excellent time management skills together with an ability to use your initiative and problem-solve are essential. You will be someone who prides themselves on delivering on your commitment to ensure our cabins are pristine for our guests' arrival. A love for the outdoors is essential as these tasks need completing rain or shine every day of the year.

Forest Holidays is a Certified B Corporation, recognised globally as a business that’s a force for good. We provide holidays that are good for people and the planet.

Don’t miss out on the opportunity to join our fantastic team!

Click ‘Apply’ now!

JOB DESCRIPTION:

• Manage and supervise the maintenance team to achieve the following objectives:

1. Train, supervise and communicate departmental/individual job goals to all employees in the Maintenance team.
2. Resolve defects in a timely manner.
3. Ensure good quality of work is produced by every team member.
4. Assign jobs correctly to every team member according to their strength.
5. Continuously monitor and appraise job performance of the team.

• Conduct regular inspections and identify building defects/irregularities, propose and follow up on improvement/rectification works.
• Manage any larger scale maintenance, repair or upgrading works as necessary.
• Perform diagnostic testing and inspection for all electrical, mechanical and air-conditioning equipment and to arrange for any faults to be rectified, and to report any malfunctioning equipment.
• Monitor the maintenance schedule of contractors and to ensure that work is carried out according to schedule and the standard of work meets specification.

REQUIREMENTS:

• Possess a degree in Engineering
• Prior experience in hotel maintenance will be an added advantage.
• Good knowledge of building maintenance and property management processes for industrial or office building.
• Resourceful, self-motivated and possess a spirit of excellence as well as team player.
• Independent and able to manage and maintain positive relationships with service providers and government authorities.
• Possess good interpersonal, communication and writing skills.
• Service-oriented with good personality.
• Certified FSM is an added advantage.
• Preferably possess Class 3 license.

About the Role

We are currently looking to recruit a Facilities Manager to manage, maintain and develop our services throughout Scotland, while maintaining a safe environment for our customers and staff.

This role will entail:

Managing the Admin, Facilities, Maintenance, Housekeeping, Catering and Transport teams within our services.
Establishing monitor and maintenance systems are in place to improve and when required arrange repairs/maintenance work.
Ensure that legislative and organisational requirements in relation to health and safety are met.
Developing contingency plans for both planned and unplanned events.
Due to travel, having a drivers licence and access to a vehicle are essential for this role.

Working with Capability Scotland brings you lots of benefits:

Competitive salary of £36,925.00 pa
37 days holidays per year.
Free PVG checks throughout your employment. 
Up to 8% company contribution pension scheme. 
Up to 3 x annual salary death in service. 
Perks at Work – shopping discount scheme. 
Cycle to work scheme. 
24/7 employee assistance programme. 
Working for us means you would qualify for Blue Light & Concert for Carer discounts 

Applying to Capability Scotland

Applying to join our family is easy by clicking apply now. You’ll then hear from us within three weeks of the noted closing date. We’ll invite successful candidates to an interview so we can learn more about what makes each other tick, in a safe and secure way.

A full job description of this role is available by clicking here: Facilities Manager August 2024

For more information on this role, you can email Sophie on Sophie.Wilbraham@capability.scot

General Information

Capability Scotland is committed to providing services which embrace diversity and which promote equality of opportunity. We are happy to consider job-share applications.
Capability Scotland is committed to safeguarding and promoting the welfare of vulnerable people and conducts thorough pre-employment checks on all preferred candidates.
A copy of Capability Scotland’s Equality and Diversity Policy is available upon request from the HR Team.

Proud member of the Disability Confident employer scheme

JOB DESCRIPTION:

• Manage and supervise the maintenance team to achieve the following objectives:

1. Train, supervise and communicate departmental/individual job goals to all employees in the Maintenance team.
2. Resolve defects in a timely manner.
3. Ensure good quality of work is produced by every team member.
4. Assign jobs correctly to every team member according to their strength.
5. Continuously monitor and appraise job performance of the team.

• Conduct regular inspections and identify building defects/irregularities, propose and follow up on improvement/rectification works.
• Manage any larger scale maintenance, repair or upgrading works as necessary.
• Perform diagnostic testing and inspection for all electrical, mechanical and air-conditioning equipment and to arrange for any faults to be rectified, and to report any malfunctioning equipment.
• Monitor the maintenance schedule of contractors and to ensure that work is carried out according to schedule and the standard of work meets specification.

REQUIREMENTS:

• Possess a degree in Engineering
• Prior experience in hotel maintenance will be an added advantage.
• Good knowledge of building maintenance and property management processes for industrial or office building.
• Resourceful, self-motivated and possess a spirit of excellence as well as team player.
• Independent and able to manage and maintain positive relationships with service providers and government authorities.
• Possess good interpersonal, communication and writing skills.
• Service-oriented with good personality.
• Certified FSM is an added advantage.
• Preferably possess Class 3 license.

Salary Scale (starting point depends on experience) G23-28 (£35,577-£39,267 pa) or H29-33 (£39,951 - £44,019 pa) Start Date: As soon as possible 36 hours per week/52 weeks per year We are looking to appoint a reliable, dedicated and hardworking person to lead our site team. The post holder will work closely with the Headteacher to provide excellent maintenance, cleaning and security of the school premises. The successful candidate should have an eye for detail and be able to manage the demands of a busy school. The Facilities Manager plays a key role in ensuring the smooth running of the school and providing the appropriate environment to enable students to feel safe and secure. The proposed school rebuild will provide a wonderful opportunity to contribute to developing a school to meet the needs of learners for the next 50 years. The starting point on the salary scale will reflect the successful candidate’s experience and expertise. Coombe Boys’ is a popular and highly successful non-selective 11-18 school that is federated with Coombe Girls’ School and three local primary schools to comprise the Coombe Academy Trust, based in New Malden. Coombe Boys’ has approximately 1,000 students on roll, including a mixed sixth form. Results at GCSE and in the Sixth Form are significantly above national averages and the school was graded Good with Outstanding Leadership & Management in its most recent Ofsted inspection (September 2023). We are proud of our innovative and forward thinking learning culture and our partnerships enable us to provide a wide range of opportunities for career development. WHAT WE CAN OFFER YOU: An exciting job in an outstanding multi academy trust. Fantastic support from your line managers and the Senior Leadership Team. A guaranteed CPD plan which is tailored to individual requirements. Excellent location with fast rail and bus links to London and the surrounding area. Free on site parking. Local Government Pension Scheme. Employee benefits such as cycle to work scheme and retail discounts. Access to an Employee Wellbeing Programme including counselling and mentoring. An enthusiastic Staff Association. OUR IDEAL CANDIDATE WILL: Place the learner at the centre of everything they do. Be able to work effectively as a member of a team. Have a calm and approachable disposition when dealing with students and staff. Be well organised and efficient; keeping to deadlines and encouraging others to do so. A willingness to learn to effectively use Google Classroom and related systems. Have high personal standards and the ability to motivate others to sustain those standards. Closing date: 10am, Tuesday 16th July 2024
We are unable to provide sponsorship for this role and therefore only applicants with Right to Work status in the UK will be considered. NO AGENCIES NO CVs The successful applicant will be required to undertake an Enhanced DBS Disclosure. An online search will be conducted on all shortlisted candidates.

Role and Responsibilities

• Source and manage outsourced vendors/service providers to ensure preventive maintenance are carried out as planned
• Manage all facilities related activities (aircon, electrical, cleanliness, fire safety, stationery, pantry, security, office space, etc)
• Review and recommend replacement/improvement plans.
• Conduct regular checks on grounds to ensure office space are well maintained.
• Have managerial responsibilities for handling a few direct reports within the Corporate Admin team.
• Handling leasing matters
• Running RFPs/RFQs for office renovation projects and service contract
• Overseeing operational matters to ensure that the office facilities are well maintained
• Ensure compliance to the safe management measures.

Requirements

• Degree in Building, Property Management, Facilities Management, or equivalent
• 8 to 10 years of relevant work experience
• Knowledge of mechanical & electrical maintenance
• Multi-tasking, resourceful and good sense of work priority & urgency
• Ability to work independently and in a team
• Strong written and verbal communications skills.
• Project fit-out experience will be an added advantage.
• Experience in managing service provider contracts will be advantageous
• Familiarity with public sector procurement governance and processes will be advantageous

Technical Facilities Manager Home Based with travel to multiple Client sitesSalary: £49,000 - £51,000 & range of excellent employee benefitsMonday – Friday only
Sodexo has a great opportunity for a Technical Facilities Manager to join our established team working with our clients based in Scotland.
Joining our team at their large distillery site, you will manage the delivery of hard services to a cluster of Client sites throughout Scotland, ensuring outstanding service delivery while meeting or exceeding Sodexo Service Line Agreements and act as operational interface between client & Account Management to build solid relationships.
Ensuring services are delivered to highest standard across a cluster of sites with service excellence as standard, you will work alongside the Account Support Managers to evaluate financial performance and control & improve financial performance.
Responsible for the full compliance with all statutory and mandatory PPMs, you will oversee the management of statutory duties, including Legionella and Asbestos management.
Working in an environment that fosters innovation and supports your professional growth, this is a real chance for you to become a valued member of our team, where you can act with purpose and thrive in your own way.
About You Experience and knowledge requirement for this role:

• 5+ years’ experience of working in a Facilities Management environment with Hard Service responsibility
• Self-starter with strong project management and Facilities experience
• Strong technical background
• Ability to manage multiple workload and shifting priorities
• Experience working within a fast paced, high-pressure environment
• IT Skills: MS Office, Outlook, CAFM (Maximo), Web based contractor portals
• Excellent communication skills
• Willingness to travel is essential to the role

Qualifications required:IOSH, NEEBOSH, Trade Certification or Technical Qualifications, Legionella/ Asbestos awareness/qualifications
What we offerWorking with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you.
In addition, we offer:

• Flexible and dynamic work environment
• Competitive compensation
• Wide range of Employee benefits
• Access to ongoing training and development programs
• Countless opportunities to grow within the company
• Up to 10% Annual performance-based bonus
• £1,300 Annual Flex Fund
• Car Allowance

Ready to be part of something greater?
Apply today!

The Role

This position will be responsible for supporting the administrative services in the planning, organising, and implementing various administrative functions and initiatives in the Corporate Real Estate (CRE) function.

Job Responsibilities

• Coordinate and manage all aspects of CRE activities, including facilities management, lease management, workplace safety and security
• Support CRE-related administrative activities such as granting physical access to the Singapore offices, creating access pass, creating new access groups, overseeing maintenance of the physical security systems, assisting in extracting physical security reports, performing annual validation checks and reviewing security video footages
• Conduct inspection of facilities within corporate offices, and liaise with technical team to rectify any faults.
• Ensure smooth operation and maintenance of the audio visual (AV) system, whilst keeping an up-to-date inventory for auditing purposes.
• Assist the department the various activities related to Business Continuity Plan (BCP) and fire safety programmes
• Participate in planning, execution and completion of outfitting projects for both local and overseas offices, ensuring adherence to budget, schedule, and quality standards.
• Support in space planning drafting using AutoCAD.
• Attend to complaints/feedback promptly.
• Raise work orders and track the status of the work orders to ensure timely completion.
• Prepare requirement specifications for procurement-related contracts (General, CRE and ad-hoc A&A work).
• Assist in the asset management under the care of the department including periodic asset verifications.
• Assist in ad hoc projects from time to time, including rendering assistance to the department’s other sections (Procurement & Services, and Office Administration) as and when required

Job Requirements

• Degree in Administration, Building or Facilities related disciplines.
• Minimum 5 years of managerial experience in administration, office management or facilities management.
• Knowledge in building and M&E systems.
• Candidate who are proficient in AutoCAD will be an advantage.
• Experienced in leading teams and possess excellent planning and organisational skills.
• Possess good interpersonal skills and communication.
• Able to adapt to frequent shifting priorities in a fast-paced environment.

• Oversee and lead a team of assistant managers, engineers, technical officers, supervisors and technicians in facilities management for building
• Establish good working relationships with clients and develop trust and confidence
• Establish and maintain quality service standards
• Coordinate and liaise with external agencies on new initiatives and major repairs and maintenance works
• Prepare tender documents and specifications
• Plan, coordinate and execute rectification works
• Responsible for project costing and control
• Plan training requirement for staff needs for skills improvement
• Ensure staff are skillful and ability to handle repair and maintenance work
• Prepare daily, weekly and monthly reports for submission to client
• Study, propose and implement feasible improvement works
• Prepare and responsible for annual budget submission
• Prepare and responsible for audit report
• Prepare assessment report for contractors' performance
• Prepare and certify contractors' payment
• Ensure staff and contractors follow the House Rules
• Provide feasible solution and coordinate with owners / users, consultants, vendors / contractors on engineering functional requirements and ensure the objectives are achieved
• Conduct regular inspection of all systems to ensure that all maintenance programs are implemented effectively in strict compliance with instructions and guidelines
• Ensure all works carried out safely and / or in accordance with safety procedures
• Any other tasks, as and when required by Senior Manager

Requirements:

• Bachelor's degree in Mechanical/Electrical Engineering or equivalent from a recognized university
• At least 10 years of related working experience
• Proven experience in facility management in a large facility
• Able to work Independently and possess good interpersonal skills
• Good communication skills both verbal and written
• Pro-active, independent, able to work with minimal supervision and perform under pressure
• Service orientated mindset
• Strong building and M&E knowledge with hands-on experiences
• Possess high level of initiative and integrity
• Possess strong leadership, quality, good planning and organizing ability
• Has a good safety mindset and displays good WSH behaviors

If you have a trade background and have worked in a manufacturing or production environment we would like to hear from you - especially if you have leadership experience or believe that you are ready to step up! This permanent position is with a reputable and growing production company, based in Inverell. it is a key leadership role overseeing a team of mechanical and electrical trade qualified professionals and experienced production workers, working on shifts across the plant. Your ability to lead by example rather than simply delegrate will required, and you will be consistently required to plan, schedule, and manage maintenance operations across a busy facility. You will collaborate with, and have the support of, an experienced team of management and professional personnel. Want to learn more? To be considered for this hands-on leadership role you will need to demonstrate the following: - Qualifications in a mechanical, electrical or related trade (as a min.…

Click here to view more detail / apply for Maintenance Manager