Total 660 Administrative / Clerical job vacancies in D16 Upper East Coast, Bedok, Eastwood, Kew Drive

Company: GT Advisory & Consulting Pty Ltd
Location: Bundall, Gold Coast QLD
Position Type: Full-time

About Us:
GT Advisory & Consulting Pty Ltd is a fast-growing insolvency and advisory accounting firm located on the Gold Coast. We are seeking an experienced and highly organized Personal Assistant to support our executive team and contribute to the success of our firm.

Role Overview:
We are seeking a motivated and enthusiastic Personal Assistant to support the Principal and accountants, and to assist in the management of all administration elements of the firm. Being a smaller practice environment you will have the opportunity to excel in this dynamic team culture, gaining experience across all aspects of working in a professional practice firm, accelerating your career.

Responsibilities:
• Prepare, coordinate and complete documentation and communication for client work.
• Liaise with ASIC, the ATO and the like including using online platforms to generate and lodge forms.
• Support the accounting team with client service delivery.
• General office duties (mail, telephone, reception and the like).
• Assisting in maintaining accounts and registers for insolvency administrations utilising insolvency software.
• Assisting in co-ordination of business development events and material.
• Assist the Principal and accountants with tasks as needed and other general office and administrative duties as required.
• Researching and preparing reports, correspondence, and other routine documents.
• Maintaining confidential files and documents.

Our preferred applicant has
• At least three years’ full-time experience as personal/executive assistant or the part time equivalent.
• Some proven experience in a professional practice firm required. Applicants with no experience working within the administrative function of a professional practice firm need not apply;
• A dynamic, enthusiastic and self-motivated attitude to work both in a team and autonomously;
• Confidence in liaising directly with clients;
• A professional presentation as you will be meeting and greeting clients;
• A strong desire to support the professional team in all facets to improve the service provided to clients;
• Strong and proven Microsoft Office experience;
• Experience with Microsoft Excel, MYOB and/or Xero preferred but not essential;
• A desire to make the role your own, including taking responsibility for all administration elements of the firm.

Salary: AUD70,000 to AUD80,000 plus superannuation (salary range)

Our client is looking to add an accounts payable and an accounts receivables clerk to their growing finance team. Due to the acquisition of businesses, this has now become a requirement. Your main duties and responsibilities will include:
The successful Accounts Payable Clerk will be someone who has an ethical approach, and a high can-do attitude to problem-solving and getting tasks completed.

• Match the suppliers' invoices received from suppliers with PO raised
• If there are any price issues, raise them with the relevant person
• Record the suppliers' invoices in the company system (Sage and Xero)
• Ask for supplier's statements on a weekly/monthly basis
• Reconcile suppliers accounts on a weekly/monthly basis
• Match the invoices against the delivery notes
• Develop a good supplier relationship
• Telephony support, with a positive customer-focused attitude
• Prepare payment run for the week
• Setup payment run for supplier on a weekly basis
• Collect staff hours from the system
• Check for any inconsistencies or issues with staff hours with the production manager
• Process weekly payroll
• Setup payment run for payroll
• Other adhoc duties

The accounts revivable role will run identical to this role but on the receivables side.
The working hours can be flexible.
These roles are based in the office 5 days a week.
Study support can be provided.
No hybrid working is available with these roles.

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Established furniture company seeking to look for dynamic Admin Executive. 5 day work week. Added logistics and freight experience is an advantage. Willing to pay SGD2.3-3K if applicant is suitable. Must be quick and fast and able to think independently. Converse in English Mandarin and Malay. PR and Malaysians welcomed.

Job Description:

• Perform carpark administrative duties

• Handle client’s enquiries through calls and email

• Handle client’s invoices in a timely manner

• Assist in processing and updating client’s data

• Perform month-end closing duties

• Any other duties assigned.

Requirements:

• Diploma

• Min 2 years partial accounts experience

• Able to work well in a team

• Organized, meticulous with a high degree of accuracy

Other info:

· Carpark operation and management services company

· Salary $2300 - $2500

· 5-day work / 9am to 6pm

· Hougang/Bartley MRT

Interested candidates, pls apply with resume in MS Word format

You may email to sylvia@recruitspecialists.com.sg

EA License No: 17C8809

EA Reg No: R1108561

Responsibilities:

- Attend to walk-in customers and incoming calls/email enquiries

- Follow up on enquiries and sales opportunities (company will provide lead for prospective customers)

- Order processing (prepare of quotation, issuing of sales order & etc)

- Any other ad-hoc duties

Requirement:-

- Able to work independently

- Good interpersonal and communication skill

- Outspoken and people oriented

- Attention to details

- Multi-tasking

- Bilingual in English and Mandarin

- Preferred stay in the east

- Salary offered based on performance and past working experience

- Working hours - Mon to Fri : 9am to 6pm

- Sat : 9am to 1pm (Alternate on Sat)

a. Provides both clerical and administrative support, involved with the coordination and implementation of office procedures. Maintain important documents and book-keeping for documents' hardcopies.

b. Full set of HR functions included: All foreign workers issues, Payroll calculation, Updating Staffs' Particulars. All other matters required by Management

Job description

• Provide day-to-day support for HR functions.
• Process payroll.
• Maintain and regularly update master database (personal file, personal database & etc.) of each employee.
• Assist in recruitment & selection activities.
• Administer onboarding / exit clearance activities
• Handle work passes application, renewal and cancellation.
• Maintains company organization chart and employee contact list.
• Liaise with insurance company on staff insurance and claims
• Administer training related matters including coordination or enrolment of internal & external courses, update & maintain training record etc.
• Handle disciplinary issues of foreign workers.
• Assists to prepare and submit IR8A for all operational workers.
• Manage workers’ quarter.
• Handle company certificate (BCA/ Slots/ Bizsafe) & Company Insurance
• Perform general office administrative duties such as stationary / pantry requisition and maintenance of office equipment / facilities;
• Any Ad-hoc assigned by your superior.

Requirements

• Minimum Diploma or Degree in Human Resource or equivalent
• Minimum 2 years of relevant working experience in HR and Admin functions in construction industry.
• Knowledge in employment act and work pass application process
• Good knowledge in Microsoft Office, especially Excel and Word
• Able to work independently and as a team player
• Good communication and interpersonal skills
• Meticulous and well-organized
• Work Location near to Beauty World MRT Station.
• 5 Days Work Week.

HealthX is seeking 15 Personal Care Attendants (PCA's) to work in an aged care facility in PORT MACQUARIE NSW 2444. These positions are full time contract positions OVER A 48 month term (4 years) commencing in June 2024.

Located in PORT MACQUARIE NSW 2444
• Hourly rate of between $29 - $31 plus shift allowances and super - paid in accordance to the Aged Care Award
• Full time fixed term

About the role

You will already know that working in Aged Care is your passion and have a commitment to making a difference. You will take pride in delivering an exceptional service, with a focus on person-centred care.

Duties include:
• To provide resident care programs to meet the individual needs of the residents
• To implement the Philosophy, Objectives and Policies of the Organisation
• To comply with all Confidentiality and Privacy Agreements entered into.
• Communicating to the RN/Team leader any changes observed in residents.
• Provide appropriate care to residents
• Ensure residents have the opportunity to make informed choices and decisions regarding their care programs.
• Foster good working relationships with everyone on the team.
• A commitment to delivering quality care.

To be successful in the role the suitable applicant will be/have
• Experience working in aged care is highly desirable but not essential
• Ability to work as part of a team
• Empathy and an emphasis of treating others with dignity and respect
• Reliability and punctuality
• Flexibility to work on a rotating roster across all shifts (day, afternoon, nights) 38 hours per week/76 hours per fortnight.

What we offer
• A safe and supportive work environment where people are valued and feel part of the HealthX family
• Working for a trusted employer who has a commitment to excellence
• Opportunity to train and upskill in an evolving industry

HealthX is seeking 10 Personal Care Attendants (PCA's) to work in an aged care facility in BALLINA NSW 2478 These positions are full time contract positions OVER A 48 month term (4 years) commencing in June 2024.

Located in BALLINA NSW 2478
• Hourly rate of between $29 - $31 plus shift allowances and super - paid in accordance to the Aged Care Award
• Full time fixed term

About the role

You will already know that working in Aged Care is your passion and have a commitment to making a difference. You will take pride in delivering an exceptional service, with a focus on person-centred care.

Duties include:
• To provide resident care programs to meet the individual needs of the residents
• To implement the Philosophy, Objectives and Policies of the Organisation
• To comply with all Confidentiality and Privacy Agreements entered into.
• Communicating to the RN/Team leader any changes observed in residents.
• Provide appropriate care to residents
• Ensure residents have the opportunity to make informed choices and decisions regarding their care programs.
• Foster good working relationships with everyone on the team.
• A commitment to delivering quality care.

To be successful in the role the suitable applicant will be/have
• Experience working in aged care is highly desirable but not essential
• Ability to work as part of a team
• Empathy and an emphasis of treating others with dignity and respect
• Reliability and punctuality
• Flexibility to work on a rotating roster across all shifts (day, afternoon, nights) 38 hours per week/76 hours per fortnight.

What we offer
• A safe and supportive work environment where people are valued and feel part of the HealthX family
• Working for a trusted employer who has a commitment to excellence
• Opportunity to train and upskill in an evolving industry

Responsibilities:

• Drive Chairman and family members safely and punctually to various destinations including international travel to Malaysia
• Regularly inspect and maintain the vehicles in optimal conditions
• Flexible with working hours for evening, weekends and extended trip as neccessary
• Maintain open communication with the family regarding their schedules
• Undertake ad hoc duties as needed, such as running errands

Requirement:

• Possess Class 3 license
• 2-3 years of experience as a personal or family driver
• Execellent knowledge of traffic laws and safety regulations
• Punctual and reliable with strong commitment to the job
• Good knowledge of roads and route

Responsibilities

• Gather data and information required for the planning of each audit assignment.
• Perform audit work and gather evidence in accordance with the audit program within the timeline and budget assigned.
• Document and prepare work papers with supporting documents for audit work done for review by team lead.
• Discusses key issues with appropriate process owners and management personnel.
• Assist team leader in finalizing the audit findings, recommendations, and reports.

Requirements

• Degree in any discipline with professional qualifications such as ACCA, CA, CPA, CIA or CISA would be advantageous.
• At least 1-2 years of experience in auditing and/or data analytics
• Good written, analytical, communication and presentation skills.
• Proficient with Microsoft Excel.

Job Description

• Responsible for all data administration and credit analysis of individual and corporate loans
• Assist to process all loans applications
• Liaise with all applicants on loans related matters
• Ensure compliance with company policies, industry regulations, and data protection standards.
• Any other adhoc duties and projects as assigned

Requirements

• Possess strong communication and interpersonal skills
• Proactive in learning and exploring areas of improvement.
• Independent and adaptable with the ability to work under pressure.
• Meticulous work ethic with low margins of error.

Admin Officer (Accounts Receivable)
Location: Eight Mile Plains, QLD Hours: 8:30 AM - 5:00 PM (1/2 hour lunch) - no expected overtime Salary: $65,000 Super Parking : Onsite, underneath the building Company Perks: Great work culture, Monthly RDOs (work 40 hours a week and accrue 2 hours each week equating to a day off per month) Career Progression : Opportunities for advancement and career growth
Join our dynamic team as an Admin Officer specializing in Receivables at our vibrant office in Eight Mile Plains, QLD. Reporting directly to the CFO, you'll take charge of essential Accounts Receivable tasks such as managing client queries, processing new account applications, debt collection, invoicing, and much more.

A Day In A Life!

Manage client queries related to accounts receivable
Process new customer account applications and maintain customer records
Conduct debt collection

... Click here to view more detail / apply for Admin Officer (Accounts Receivable)

This dynamic and rapidly growing company and as they continue to expand, they are seeking a dedicated and proactive Personal Assistant to join the business and support the team and state manager. 

Position Overview Looking for a Personal Assistant to provide personalised administrative support to the state manager and facilitate their daily tasks. The ideal candidate will be well-organised, detail-oriented, and capable of managing multiple priorities effectively. 

Responsibilities:


Manage and maintain state managers schedules, including arranging appointments, meetings, and travel itineraries.
Act as the primary point of contact for internal/external stakeholders.
Handle incoming correspondence, including emails, phone calls, and mail, and prioritise accordingly.
Conduct research and compile information as requested by executives.
Coordinate special projects and events as assigned such as awards nights, social events.
Maintain confidentiality of sensitive information at all times.
Qualifications:


Proven experience as a
... Click here to view more detail / apply for Personal Assistant

1. To maintain time management system, process payroll, CPF, IR8A and prepare related personnel reporting.

2. To maintain personnel, leave, medical, training records.

3. To perform staff recruitment, interviews, orientation, induction, exit clearance.

4. To coordinate and arrange staff training.

5. To process work permit, employment pass applications.

6. To liaise with government bodies, staff and suppliers with regard to personnel, immigration, levy, personal income tax matters.

7. To perform office administration tasks including procurement of office equipment and supplies, insurance, travel bookings, issue of stationery and staff uniform.

8. To give suggestions on the improvement of all assigned tasks with regard to efficiency and effectiveness.

9. To perform administration matters: coordinate the maintenance of office equipment, air-con, area cleaning, door access and security system, phone and public announcement system.

10. To liaise with government bodies, staff and suppliers with regard to personnel, immigration, levy, personal income tax matters.

11. To supervise Administrative Assistant.

12. To assist Financial Controller in HR and administration matters.