To be able to coordinate the schedule, budget, issues, and risks of the project. Ensure the project management framework is well- organized and run smoothly. This includes communicating with team members to make sure everyone is on the same page.
Job Responsibilities:
• Effectively performs the day-to-day coordination of activities within the project team members and ensure that all tasks are complete as planned.
• Attends all project related meetings to capture RAID (Risk, Actions, Issues and Decisions) items and prepare minutes of meetings.
• Takes responsibility for ensuring that the RAID Log is constantly updated.
• Reviews the RAID Log with Project Manager to ensure proper management of all outstanding items.
• Monitoring project progress and creating project status reports for project managers.
• Ensures that the Change Request Log is constantly updated and discussed with the Project Manager to properly manage exceptions against approved project scope, timelines and budget.
• Assists the Project Manager in managing the project portal to ensure all project assets are uploaded in the portal.
• Assists the Project Manager in preparing presentation decks for meetings (e.g. Steering Committee Meetings, Stream Leads Meeting, etc.).
• Prepares / assists the Project Manager in creating and maintaining the project timeline in Microsoft Project.
• Reviews timesheets for proper project charging and submits to Project Manager for review and approval.
• Prepares schedules of what needs to be completed by what date, as well as of team meetings and coordinating the same with other members.
• Compiles and maintains interim project reports and minutes of meetings.
• Communicates relevant information to all team members, such as change in schedule dates, changes in the project's requirements, unexpected hitches etc.
• Performs other On-site work assignments and other duties as required.
• Consults with experts in specialist functional and technical areas; translate specialist knowledge on specialist areas of translation. This would require conducting meetings/interviews and capturing the intent of the document.
• Prepares project proposals, training materials, or online documentation and help systems for assigned projects.
• Perform related duties as assigned
